September 8, 2014 – Membership Monday

Happy Monday PTA Leaders!
For your Membership Monday, I want to get out FIVE very important reminder dates for you to take note of:
September 16,2014  Leader’s Project Cards are due
If you’ve been working on your Leader’s Project, please get them sent into the Missouri PTA office by the 16th!  Recipients of the Leader’s Project Award will be recognized at State Convention in October!  Not sure what the Leader’s Project is?  Follow this link to learn more.
September 22, 2014  Today’s PTA Event in St. Peter’s, MO
Missouri PTA and the Membership Outreach committee, lead by Angie Carey, are hosting our very first Today’s PTA event from 6-8pm at the Community Commons – Spencer Road Library. This event is meant to educate non-PTA schools and groups on the benefits of PTA.  Feel free to share the invitation attached with a school or district that you know does not have a PTA!
September 23, 2014  National Voter Registration Day
Please encourage your members to register to vote!  As PTA’s, our number one goal is to advocate for our children.  One of the ways we can be heard, is to vote on issues that deal with the health, safety and education of our children.  (Please remember, we are here to inform and educate members about legislation that affects our children; we do not endorse candidates.)
**September 25, 2014  DEADLINE to Register for Convention and Book Hotel Rooms**
You DO NOT want to miss the 2014 State Convention held in Chesterfield, MO October 17th-19th!  State Convention is open to ANYONE who would like to attend, so you MUST share the information regarding registration with your PTA leaders and members.  To book your hotel room, reservations MUST be made by 5pm on Sept. 25th and you will need to mention Missouri PTA to get the discounted rate.  Please do not miss this amazing opportunity to network, learn, share and grow with PTA!  The following link will take you to the Call to Convention packet.
September 28, 2014  EARLY BIRD Membership Award Deadline
The Early Bird Award is the first membership award units are eligible to apply for upon the start of the school year.  No application is necessary, simply send in any and all membership dues associated with your unit by September 28th!  Early Bird Award recipients will be recognized at State Convention.
Please be sure to share these due dates and information with the leader’s of your PTA unit.
Thank you for your dedication to the children of Missouri and have a wonderful Monday,
Rebecca Cahill
 
Missouri PTA
VP Department of Membership Services

2014 An Evening with Todays PTA flyer

Business Members

What is a business member?
Business members are companies that join your PTA, but are usually required to pay a different membership cost than individual members.  Many PTAs offer special incentives for businesses joining their PTA’s.

What does the average PTA charge for a business membership?
There is no specific answer to this since it varies quite drastically across the state.  Dues can vary from $10.00 all the way to $75.00 or more.  As with individual dues, the amount your PTA charges for a business membership is addressed in your bylaws.  Depending on what a PTA is willing to provide a business in incentives, often determines the amount they charge.

What kind of incentives can a PTA offer business members?
The biggest asset you have to offer as a PTA is exposure a.k.a. “advertising”.  You may list your business members in your newsletters, on your PTA bulletin board, your website, student directory, yearbook, etc.  The more you can offer a business, the more your business memberships are worth.

Aside from PTA parents who are business owners, what other places are good to approach for business memberships?
Local businesses located around your school or neighborhoods where your students live.  Your parents are usually their customer base, so what better advertising for them than to show their support of your school.  Just remember….you can never promise a business that you will tell your membership to make a purchase from them, BUT you may tell your members/parents to say “thank you” to that business for their support.

Can a business member attend our meetings or vote on PTA business?
Yes, they can.  They have joined your PTA and therefore are considered a member, but they are only issued one (1) card so no matter how many employees that business has, they only are allowed one vote.


Unit in Good Standing:

How do we become a Unit in Good Standing?
These are the main elements to being a Unit in Good Standing.
1.  Membership Dues (State & National) turned in regularly to state by dates required
2.  Unit Annual Financial Review (formerly known as “Audit”) to State Office by December 1st
3.  Fiscal Year-End Report to State Office by December 1st
4.  Submits a copy of the required IRS tax from to the state PTA by December 1st
5.  Has bylaws approved every three years according to the procedures of the state PTA
6.  Officer’s list to State Office by March 31st
7.  Adherence to the Purposes & basic policies of PTA

What happens if our PTA is “not in good standing”?
If a PTA is not in good standing, neither the unit nor the students attending the PTA’s school are eligible to receive awards and recognition, e.g., membership awards, Reflections, etc.

If our PTA is “not in good standing” how do we fix it?
If a unit has become “not in good standing”, as soon as it has fulfilled the necessary requirements, it is again considered “in good standing”.

How often do our bylaws have to be reviewed?
Bylaws are required to be reviewed/updated and sent to the state office every three years.

What if we don’t have all the positions filled requested on the Officer’s Form?
Fill in the information known on the officer’s form by March 31st, and then send the other information as positions are filled.

What is the “Fiscal Year-end Report”
This is compiled by the treasurer at the close of the PTA’s fiscal year showing all actual receipts and expenditures.

 


Awards:

What are the Membership Awards?
There are several different membership awards.  Early Bird, Bronze Medal, Silver Medal, Gold Medal, Honor Roll, Platinum Award, President’s Award, Student Membership Award, 100% Faculty Award, Diamond Faculty Award, and Business Partnership Award.

Where can I find the Membership award applications?
The application is now fully digital!  Here is the link to the Membership Award Application. (You must be logged in to access this form)

When is the last date for dues to count towards awards?
Dues must be postmarked by March 1st, to count toward awards.

What is the deadline for Membership awards?
Membership award applications must be submitted by April 1st.

How does our unit make the Honor Roll?
PTA units that send in dues equal to or greater than the previous year’s membership are automatically placed on the Honor Roll.  Dues must be postmarked by March 1, to count toward this award. (New units and units that did not send in dues the previous year do not qualify for this award)


Membership:

Can only a parents become a PTA member?
No! Remember the T in PTA stands for teachers, and if your unit is a PTSA, the S stands for students! But don’t stop there. Invite school staff, school district staff, grandparents, business leaders and neighbors to become members. Attend a school board meeting and ask the school district trustees and administrators to become PTA members.

When do we end our membership campaign?
You don’t.  You may sell memberships throughout the year.  While you may want to establish a deadline for certain incentives or prizes, anyone should be able to buy a membership at any time during the school year.

How many membership “drives” does the average PTA have per year?
While membership is always a year round campaign, many PTA’s will have 1-2 focused drives during the year.  Once during the “back to school” months and then again after the new year starts.

Do we have to use the state Membership Theme?
No, it is only provided as a suggestion.  You may use whatever membership theme best fits your school and campaign.

Do we need to keep a Membership Roster/List?
Yes, every PTA needs to keep a list of their members! PTA membership chairmen should keep a list of their current members as they join. Missouri’s NonProfit Law, Chapter 355, Section 355-271 provides that every Missouri nonprofit corporation – like the Missouri State PTA – shall keep a record of members eligible to vote.  Keep the list updated as new members are enrolled. Include the member’s name, address, phone number and child/children’s name(s). You may also want to keep the date they enrolled. If your PTA can communicate electronically, get email addresses from your members as well.

Who should have the Membership Roster/List?
A copy of the membership roster should be kept on file with the president, secretary, treasurer, and membership chairman. The secretary needs a list to verify who is eligible to vote during meetings. The nominating committee should receive the list as a resource for considering members to be proposed for PTA offices. The nominating committee must verify that those persons nominated are members and eligible for office.

How can we increase attendance at our PTA meetings?
Many schools will combine some type of school event with their meetings.  You may want to work with your principal and teachers (music & art especially) to have a music performance or art showcase that starts after your meeting ends.  You might want to consider holding a meeting in conjunction with a PTA program that have activities for students to do while their parents are in your meeting or have the program start after your meeting ends.  Having dinner or food available (donated or for a low cost) is always a great way to get people to show up.