What types of meetings should our PTA have and how often should they each meet?
There are three types of meetings: executive committee, board and general/unit PTA meetings. Your bylaws will specify the frequency of general/unit PTA meetings, whereas the president and executive committee will usually set the board-meeting schedule.
Who schedules meetings for the local PTA? For the Executive Committee? Board?
The president! However, consult with the principal, officers and board members to identify mutually convenient dates and times for meetings. Check unit bylaws for any specifics regarding meeting schedules.
How often should we meet?
The PTA’s board or executive committee may meet as often as once a month. On the other hand, the entire PTA membership may only meet a few times a year, to elect officers or adopt the budget. Consult your bylaws to find out if there is a specified schedule. If not, determine what works best for your PTA. Meetings can be an efficient way to get the word out about what’s going on in your unit and what issues you face. Meetings also provide opportunities for advocacy training, parent education, and family fun.
What is a quorum and how do I know what our unit’s quorum is?
The quorum for your unit is set by your bylaws and is the minimum number of members who must be present to conduct business at a General Membership or Board meeting. If a quorum is not met at a meeting, then a vote cannot be taken.
What is a Parliamentarian and what does she/he do?
The Parliamentarian is an individual whose primary duty is to advise the presiding officer on questions of parliamentary procedure. The president should appoint a parliamentarian. It is recommended that the president select someone knowledgeable about the association and familiar with rules of order. The parliamentarian should sit near the presiding officer for convenient consultation. The presiding officer may call on the parliamentarian at any time for advice. The parliamentarian does not speak unless given permission by the presiding officer. A member who serves as a parliamentarian does not make motions, debate or vote, except by ballot.
When can a parliamentarian vote?
Provided they are a member, the parliamentarian does not vote on any question except in the case of a ballot (written or paper) vote.