September 7, 2015 – Membership Monday – Part 6

Saturday Membership Minute

PTA Leaders,

Missouri PTA is made up of volunteers across the state, just like you!  We have one (1) paid administrative position within our framework, and she works tirelessly to triage, answer questions and keep our office organized. Dedication and a belief in what PTA is all about, drives us to volunteer our time outside of the other jobs and activities we manage to balance.

In order for Missouri PTA to serve you, we need your help.  We need our units to update their officer information so we have a method of communication with our units.  We need units to remain active and “In Good Standing” by mailing in dues and sending us copies of the year-end financial documents and tax filings you’ve completed.  By doing so, you are able to take advantage of the 501c3 status that PTA holds.

How can you help?  With over 400 units and councils across the state, Missouri PTA Board of Managers are outnumbered!  Our amazing Communications department in conjunction with our webmaster has been working on a new feature on the Missouri PTA website that allows units to take ownership in their information.

Below is an email you should have received from Michele Reed, VP of Communications, Missouri PTA.  

Missouri PTA Officers,

Missouri PTA is committed to providing resources relevant to the needs of our members.  The annual Toolkit has been revamped with a new look and an easy to use electronic format.  This will enable PTA leaders to use the document on various devices and download the content to share with their members.  You can locate this resource, and many others, in the ‘MOPTA Tools’ under the ‘PTA Members Section’ of the MOPTA.org website.

 This brings me to my next piece of information, over the past year we began to create an online system that will allow you to view any and all of your data that Missouri PTA requests as part of the “Unit in Good Standing Status”.  This information is also located under the PTA Members Section.  The attached power point which was presented at our Spring Conference (April 2015) will give you the information that you need to log in to your very own unit account.   The user name is your PTA unit ID.  The password is your PTA Unit EIN followed by the word P@sSW0rD (the @ sign for the A, and a zero for the O).  This account needs to stay with the unit and should be shared with your officers, especially the secretary and treasurer.  As with any system, we are constantly updating and working on the accuracy of the data.  All of the officer information that you have sent via email will be compared to our spreadsheet and updated where necessary.  We will also put in your dues payment information at a minimum of once a month so that way you will be able to determine whether or not a payment you have submitted has reached us. You as a unit are able to update your officer information, by clicking the Edit button when there has been a change at the local level.

We are still working on a special option for our councils which will allow a council to view all of the units that belong to the council and they will be able to verify which units are missing information and can assist Missouri PTA in collecting this information.

The 2015-2016 Reflections Tool Kit is in final stages and will be posted on the website as soon as possible.   The theme for this year is Let Your Imagination Fly, the Missouri PTA deadline is December 15, 2015.

Are you receiving your copy of the electronic CONTACT magazine from Missouri PTA?   It is mailed monthly via email address to all school district superintendents and to all officer email addresses we have on file in our records.  Please be sure to share this with your entire PTA – there is valuable information for parents as well as for your unit’s officers, chairs and members in each issue.

Finally I encourage you all to like us on Facebook and follow us on Twitter, we post up to date and important timely information to our social media pages on a regular basis.  If you would like to join a special President Connect Group on our Facebook site, please be sure to visit https://www.facebook.com/groups/presidentconnect/ .  You will have to request to join the group.   You can also request to join the President Connect Drop Box site by sending an email to connect@mopta.org .  The Drop Box site is a place for president’s to share resources and ideas with one another.

As always if you have questions or problems, please let me or any board of manager member know and we will be happy and ready to assist you.

Michele Reed
Vice President and Director of Communications
Missouri PTA

This email describes how to access your unit dashboard on the Missouri PTA website, with a unique username and password for your unit.  To get started, you need to go to mopta.org and click on the PTA Members Section.  If you are a part of a Council, or are in contact with other units in your area, please ask if they’ve been able to access their dashboard.  Feel free to pass on this information to new Presidents and Membership Chairs so that all units have access to this wonderful feature.

We need your feedback too!  Please log in and use the dashboard.  Contact myselfMichele Reed, your Regional Director or Missouri PTA if you have questions, comments or suggestions on how we can improve this feature.

Thank you for volunteering your time and energy to PTA and to the children of Missouri!

Rebecca Cahill
Missouri PTA
VP Department of Membership Services
membership@mopta.org

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